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MD.440.9.13, PGM – Suspension of Application and Contract Management Activities in the Program Contracts System (ProTracts)

Maryland Bulletin: 440-9-13
Subject: PGM - Suspension of Application and Contract Management Activities in the Program Contracts System (ProTracts)
Date: September 4, 2009

Purpose. To announce upcoming suspension of application and contract management activities in Protracts.

Expiration Date. December 31, 2009.

Explanation. 

ProTracts will undergo annual maintenance and new year setup from September 25, 2009, through October 2, 2009. This coincides with a year-end rollover of Farm Services Agency (FSA) eligibility databases and permits fund synchronization with the Foundation Financial Information System (FFIS). Therefore, please follow the dates below for suspension of financial activities. There will be no exceptions.

  • September 14thth – Modifications – Modifications must be submitted for approval. Those not approved by State Office staff by September 17th will revert to pre-modification status and, therefore, will need to be reentered after October 2nd.

    IMPORTANT: If a contract is set to expire on September 30, 2009, or before, and needs to be modified, a modification MUST be submitted by September 14th. If the modification does not occur, we will have no other choice but to CANCEL the contract. See MD Bulletin No. 440-9-2
     
  • September 17th – Payments - Payments must be approved in Protracts and payment packets received by your payment processor. FFIS shuts down on September 25th.
  • September 25th – Accruals – Per MD Bulletin 250-09-15, “Accrual Estimate Documentation form” must be completed for any practices certified after NHQ reports are run on September 25th.

Contact. If you have questions or need assistance, please contact Mark Rose at 443-482-2910.

/s/

JON F. HALL
State Conservationist

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