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MD.250.9.13, FNM – Travel Issues

Maryland Bulletin: 250-9-13
Subject: FNM – Travel Issues
Date: June 19, 2009

Purpose. To keep employees informed of current travel issues.

Expiration Date. September 30, 2009

Explanation.

Important Travel Update

In conjunction with the Secure Flight Initiative, TSA is requiring travelers to have their middle initials printed on their boarding passes. When making reservations in GovTrip, ensure that your middle initial is stored in your profile prior to booking air reservations.

Issue/Problems with Using GovTrip

Issues should be directed to Marie Monn 443-482-2924, Laurie Blasky 443-482-2918, or Lydia Donovan 443-482-2907. Do not directly contact GovTrip.

Documentation - GovTrip

Authorization

  • Scan or fax any documentation relating to the trip (email, SF182, Correspondence, registration information form) you may have pertaining to your travel.
  • Car Rental - if you plan to rent a vehicle, you will need to have prior approval. Car rental should be used only if it is advantageous to the government. When you proceed to digital signature, you can write your justification in the block below the approval. If you have documentation reflecting the approval, you should scan that also. Reminder - take a copy of the approved authorization with you when you travel to ensure you get the government rate.

Voucher

  • Airlines - scan copy of email/itinerary you received; this should show ticket number and the amount.
  • Hotel receipt
  • Car Rental - copy of receipt (even if it was booked through GovTrip).
  • All claims/expenses $25.00 and over (ex. shuttle service, parking, taxes, baggage, etc.)
Travel Fees

When making airline, lodging and car rental arrangement through GovTrip, you will be charged a fee. You will also see a travel voucher fee when the voucher is processed.

The fee will look like this:

Type of Fee On GovTrip US Bank Statement
Travel Arrangement Fee TMC Fee SATO Fee
Voucher Fee TAV Fee GovTrip

These fees will be charged directly to the employee and will be reimbursed automatically when the voucher is processed.

Other Travel Reminders

Registration with meals provided

  • When you do either an authorization or voucher you will need to adjust your M&IE for each meal that was provided

Lodging (Hotel) cost

  • If the lodging cost is less than the per diem rate, you will need to adjust your voucher accordingly.

Identification

  • You will need 2 forms of identification to clear airport security
US Bank Cards
  • Reminder: If you have a US Bank Card for travel and you haven't activated it, please do so.
US Bank Card verification

FNM will be conducting a verification of our credit card listing. The FNM staff (Marie or Laurie) will be contacting each employee on Maryland's master list to verify if they received their card. When they contact you they will give your the last 4 digits of our card for verification.

If you received a card and don't receive a call from the FNM staff by July 30, 2009, please contact Marie Monn at 443-482-2924.

/s/

JON F. HALL
State Conservationist

 

DIST: AE

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