MD.250.9.12, FNM – Third Quarter Financial Audit Review Program Certification in ROOT

Maryland Bulletin: 250-9-12
Subject: FNM – Third Quarter Financial Audit Review Program Certification in ROOT
Date: June 19, 2009

Purpose. To instruct field offices on the process to Review and Certify 2nd Quarter MG documents in the ROOT.

Expiration Date. July 17, 2009

Action Required No Later Than:  July 3, 2009

Explanation.

Field offices can immediately begin the 3rd quarter review and certification of ProTracts (MG) obligations for “Required” obligations in the Review of Open Obligations Tool (ROOT). The review process is completed after a Program Concurrence certifies that all questions have been answered correctly and any actions needed to validate the open obligation are completed or will be completed.

Field offices will need to have the following actions completed on or before July 3, 2009:

Under Checklist Tab

• Checklist Complete: All "Required" MG Documents will have the checklist complete and marked in Checklist tab in the ROOT.
• All Required Actions Except as Noted…: This will be checked after all actions identified in the checklist are completed.

Under the Open Obligation Determination Tab

Check the appropriate box(es) and enter any amounts as required. If necessary, enter comments to support your determination.

Certification of Obligation

Program Concurrence: All obligation review documents must be certified under a Program Concurrence. This will be the final review certifying that all actions are completed or explained as needed. Program concurrence will be done only after all actions are completed and documented in the file. Someone other than the person completing the Checklist and Obligation Determination must be the Program reviewer. The Program reviewer will verify all actions are completed. Again this will need to be completed no later than July 3, 2009.

You may identify contracts that should have been cancelled, terminated and/or all or part of the obligation de-obligated. If any of these actions have not been completed, email Mark Rose, ASTC-P the contract number and the action that was to be completed. Please provide a brief explanation of what
action(s) you have taken to de-obligate funds or cancel/terminate a contract. There have been some problems associated with getting funds to de-obligate from FFIS. We also may be processing any recent cancellations/terminations which may still show as an obligation in the tool.

/s/

MARK A. ROSE
Assistant State Conservationist for Programs

DIST: AE

< Back to 2009 Bulletins