MD.440.8.1, PGM - Service Center Information System (SCIMS) Data Cleanup

Maryland Bulletin: 440-8-1
Subject: PGM - Service Center Information System (SCIMS) Data Cleanup
Date: November 5, 2007

Purpose. To cleanup invalid customer information records in SCIMS

Expiration Date. December 30, 2007.

Explanation.  Analysis of SCIMS has revealed that invalid or fictitious customer records continue to reside in SCIMS and entity files. This includes names, words such as "NULL" and other unacceptable labels, and tax identification numbers that are sequential or all the same number. These numbers and identities may have been created for training or testing purposes.

FSA staff may be contacting NRCS staff at the county level to determine validity of certain records and identify any corrective actions that may be needed. FSA has released a memorandum to offices outlining corrective and preventative actions needed to operate SCIMS database.

NRCS field offices will cooperate with FSA to clean up these records and ensure that SCIMS database is accurate and reliable. Field office staff should work with the FSA offices to eliminate the entries using the procedures identified in the FSA memorandum. All employees having access to SCIMS are responsible for protecting and promoting the integrity and security of data within SCIMS.

If you have any questions, please contact me at 443-482-2910.

Contact.

MARK A. ROSE
Assistant State Conservationist for Programs

cc: Bebe Shortall, FSA State Office, Annapolis, Maryland

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