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MD.120.8.2, ADS - Local Area Program Coordinator (LAPC)

Maryland Bulletin: 120-8-2
Subject: ADS - Local Area Program Coordinator (LAPC)
Date: June 3, 2008

Action Required By: June 30, 2008

Purpose. To remind employees about purchase card requirements and notification of LAPC.

Expiration Date. September 30, 2008.

Explanation. 

Rhonda Tyndall will be serving as Maryland's Local Area Program Coordinator (LAPC) for the Purchase Card Management System (PCMS) until further notice. Please direct PCMS inquiries to Rhonda at rhonda.tyndall@de.usda.gov or 302.678.4163.

I have asked Rhonda to review and monitor all transactions and reconciliations. Rhonda will be contacting any cardholder who has not reconciled their account.

Purchase Cardholders

Cardholders are reminded that they must reconcile their accounts no later than 30 days after a transaction appears in PCMS, absent extenuating circumstances. Failure to timely and accurately reconcile shall constitute grounds for management to revoke purchase card privileges, and possible disciplinary action.

Guidance for use of the Purchase Card Management System can be in Departmental Regulation 5013-6, National Bulletin 120.8.2 dated October 17, 2007 and on the USDA Procurement website.

LAPCs shall deactivate the account of any cardholder who fails to reconcile transactions within 60 days after each transaction appears in PCMS. No account so deactivated may be re-activated until all transactions in the account are reconciled.

Purchase Cardholders Supervisors

Cardholder supervisors will monitor purchasing activity of cardholders in their units. Supervisors shall review cardholder's transaction reports at least quarterly. Supervisors shall notify the cardholder's LAPC if they identify questionable transactions or possible misuse of the card.

Guidance for use of the Purchase Card Management System can be in Departmental Regulation 5013-6, National Bulletin 120.8.2 dated October 17, 2007 and on the USDA Procurement website.

/s/

MALCOLM REEVES
State Administrative Officer

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